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Printing asset labels

Updated October 6, 2026

Every label carries the asset tag in large type and as a Code 128 barcode, a QR code that opens the device in Beacon (a phone camera lands on the device's page, after sign-in if needed), the make and model, and your district's name. The serial number is on by default, and the person the device is checked out to and where it sits go on when you choose (see What goes on the label). Barcodes and QR codes are drawn in the browser; nothing is fetched from anywhere else. The asset labels page has the overview; this guide has the settings.

Where to print from

• One device. On the device's page, the printer icon in the header, Print label, or More › Print Label.
• Several devices. On Assets, tick devices in the checkbox column (on a phone, the box at the left of each row; Select all on this page in the header), then Print labels in the bar that appears at the bottom. The selection is the page in front of you; it clears when the filters change.
• After an import. The CSV dialog's result offers Print labels for the N new devices, and a finished job in Admin › Import has a Print labels button under “Labels for the N new devices”: the devices the import created, not the ones it updated. A job that created more than 5,000 devices prints the first 5,000 by tag, and the page says so; print the rest from the Assets list.
• At a service counter. In the scanner (Assets › Scan, or press s) tick Print a label after each scan. In every mode, Open, Check out or Place, each scanned device opens its label with the print dialog already up, and Back returns to the scanner for the next one, with the person or place you chose still selected. The choice is remembered in that browser.

The print page

The print page is a preview of the exact pages the browser will print, with nothing else on them. Along the top:

• Label stock: Dymo 30252 Address (1-1/8 × 3-1/2 in), Dymo 30336 Multipurpose (1 × 2-1/8 in), Brother DK-1201 Address (29 × 90 mm), Avery 5160 (30 per sheet), Avery 5163 (10 per sheet), or Custom size with a width and height in inches or millimetres, from 0.5 to 8.5 in. The last choice is remembered for you in that browser.
• Start at label (Avery sheets): the label the printing starts at when the sheet has already lost some, counted left to right, top to bottom.
• Copies: each label that many times in a row, up to 10 (the device and its charger, for example).
• QR code: switch it off to give a long tag's barcode more room. The page warns when a tag is long enough that its barcode may not scan on the chosen stock, and a custom label too narrow for a QR code beside the barcode prints without one.
• Show on the label: four switches, Person, Location, Serial and Space for a name, described in the next section. They apply to every label on the page, to sheet runs and to the label printed after each scan, and the preview is exactly what prints.
• Print opens the browser's print dialog; Back returns to where you came from, with the list's filters and page intact.

What goes on the label

The tag, its barcode, the QR code, the make and model and your district's name are always on a label. The rest is yours to choose, under Show on the label on the print page (and under Show on the Label in the iOS app's Print Labels sheet). Beacon remembers the choice for you, like the stock.

• Person prints the name of the person the device is checked out to on its own line under the tag, in bold, so a device in a lost-and-found bin or a cart says whose it is. A device nobody holds prints without that line. The name is the display name on the person's Beacon record; a name too long for the label ends in an ellipsis rather than wrapping. Off by default: a student's name on the outside of a device is your district's decision, so Beacon prints it only once an admin chooses to.
• Space for a name (with Person on) keeps a blank line where the name would go on a device nobody holds, so a run of mixed devices lays out the same label to label, and the blank can be written on by hand. Off by default.
• Location adds where the device sits, the site and the location as the Assets list's Where column shows them (“Lincoln High · Room 204”), on the line that carries your district's name. When the district name and the place do not both fit, the district is left off and the place stays. Off by default.
• Serial prints the serial number under the barcode. On by default; switch it off for a smaller label, or when the serial is already on the device's own sticker.

With Person on, the name line takes its room from the tag and the barcode (the tag shrinks a little, the barcode gets a touch shorter, both still scan and read), and only on a custom label too short for everything from the model line and then the name, never under 7.5 pt: on a Dymo 30252 or a Brother DK-1201 the name prints at about 9.5 pt, on a Dymo 30336 or an Avery 5160 at 8.5 pt. The label printed after a scan in Check out mode shows the person it was just checked out to.

Printer settings that matter

• Roll printers (Dymo LabelWriter, Brother QL): choose the label printer, then the paper size that matches the stock (the Dymo driver lists “30252 Address”, the Brother driver “29mm x 90mm”); margins none, scale 100%. Each label is its own page, so the printer advances one label per page. The Dymo or Brother driver must be installed on the computer that prints; the browser prints through it like any other printer.
• Avery sheets: letter paper, margins none, scale 100% (“Fit to page” shifts the grid).
• From a phone: Print opens the system print sheet, so an AirPrint printer works from the phone's browser: a Brother QL with AirPrint (QL-810W, QL-820NWB, QL-1110NWB), or a Dymo or Brother shared from a Mac. A Dymo shared from a Windows PC is not offered to a phone.

The district name on labels

Labels print your organization's name under the barcode. A short form fits the small Dymo and Avery stocks better: set it under Admin › Settings › Asset Labels › District name on labels (for example “LUSD”). Leave it empty to print the full name.

Why the barcode and the QR code

The scanner in the app, and the camera in the iOS app (in testing on TestFlight), read Code 128 and QR codes. A scanned tag opens the device with its holder, location, history and open tickets, or, in the scanner's other modes, checks it out to a person or places it in a room, so a technician in a hallway types nothing. Devices synced from Google Admin use the annotated asset ID as their tag, or the serial number when there is none; importing a spreadsheet of serials and tags (see Importing) gives every device its tag before you print.